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1. Fundraising Strategy & Planning

Feature: Fundraising Idea Generation

• Capability: ✅ Fully Supported
• What It Does:
  Provides innovative, community-specific fundraising ideas aligned with your goals.
• How to Use:
  1. Share your fundraising goals and local context.
  2. Request fundraising ideas.
  3. Choose and implement suitable ideas.
• Example Prompt:
  "We’re a high school band in a small town, aiming to raise $10,000 for new uniforms. Can you suggest some unique fundraising ideas tailored to our community?"
• Limitations:
  Cannot assess local restrictions or community preferences.
• Workaround: Confirm ideas with school policies and community norms.

Feature: Detailed Action Plans

• Capability: ✅ Fully Supported
• What It Does:
  Creates step-by-step guides for executing fundraising events.
• How to Use:
  1. Select a fundraising idea.
  2. Request a detailed action plan.
  3. Follow the step-by-step guide.
• Example Prompt:
  "Can you create a detailed action plan for a community yard sale fundraiser for our band?"
• Limitations:
  Cannot manage logistics or oversee execution.
• Workaround: Use volunteer task assignments for execution.

2. Donor & Sponsor Engagement

Feature: Sponsorship Proposal Drafting

• Capability: ✅ Fully Supported
• What It Does:
  Drafts tailored proposals to attract local sponsors.
• How to Use:
  1. Provide sponsor details.
  2. Request a proposal draft.
  3. Customize and send the proposal.
• Example Prompt:
  "We want to approach local businesses to sponsor our band’s competition trip. Can you draft a sponsorship proposal?"
• Limitations:
  Cannot contact sponsors directly.
• Workaround: Use the draft to personally reach out to sponsors.

Feature: Grant Writing Support

• Capability: ✅ Fully Supported
• What It Does:
  Assists with drafting and editing grant applications.
• How to Use:
  1. Share grant requirements.
  2. Request writing support.
  3. Submit the application.
• Example Prompt:
  "Can you help me write a grant application for funding new band instruments?"
• Limitations:
  Cannot submit grants.
• Workaround: Submit completed applications manually.

3. Event Management

Feature: Event Planning & Budgeting

• Capability: ✅ Fully Supported
• What It Does:
  Designs comprehensive event plans and budget breakdowns.
• How to Use:
  1. Describe your event.
  2. Request a plan and budget.
  3. Follow the provided strategy.
• Example Prompt:
  "We want to host a ‘Battle of the Bands’ fundraiser. Can you create a detailed event plan and budget?"
• Limitations:
  Cannot book venues or vendors.
• Workaround: Use provided vendor checklists for booking.

Feature: Volunteer Management

• Capability: ✅ Fully Supported
• What It Does:
  Provides strategies and templates for volunteer recruitment and task management.
• How to Use:
  1. Request volunteer strategies.
  2. Distribute task checklists.
  3. Assign volunteers.
• Example Prompt:
  "Can you create a volunteer management plan for a car wash fundraiser?"
• Limitations:
  Cannot coordinate volunteers in real-time.
• Workaround: Assign a volunteer coordinator using provided tools.

4. Marketing & Promotion

Feature: Promotional Material Creation

• Capability: ✅ Fully Supported
• What It Does:
  Designs flyers, posters, and social media content for events.
• How to Use:
  1. Share event details.
  2. Request marketing materials.
  3. Distribute through your channels.
• Example Prompt:
  "Can you create a poster and social media graphic for our upcoming band concert fundraiser?"
• Limitations:
  Cannot post content on social media.
• Workaround: Manually post designed materials.

Feature: Digital Marketing Campaigns

• Capability: ✅ Fully Supported
• What It Does:
  Offers step-by-step guidance for online promotion.
• How to Use:
  1. Request a digital marketing strategy.
  2. Follow step-by-step campaign guidance.
  3. Monitor and adjust strategies.
• Example Prompt:
  "We want to promote our GoFundMe campaign for band uniforms. Can you create a digital marketing plan?"
• Limitations:
  Cannot manage social media accounts.
• Workaround: Follow the provided social media strategy manually.

5. Online Fundraising & Merchandising

Feature: Crowdfunding Campaign Setup Guidance

• Capability: ✅ Fully Supported
• What It Does:
  Provides guidance on launching campaigns on platforms like GoFundMe.
• How to Use:
  1. Select a platform.
  2. Request setup guidance.
  3. Follow instructions to launch.
• Example Prompt:
  "How do I set up a successful crowdfunding campaign for our band’s trip to nationals?"
• Limitations:
  Cannot create or manage crowdfunding accounts.
• Workaround: Set up and manage campaigns manually.

Feature: Merchandise Fundraising Ideas

• Capability: ✅ Fully Supported
• What It Does:
  Suggests creative merchandise ideas tailored to your band.
• How to Use:
  1. Request merchandise ideas.
  2. Choose products to sell.
  3. Launch merchandise sales.
• Example Prompt:
  "What merchandise can we sell to raise funds for our band while showcasing our school spirit?"
• Limitations:
  Cannot manufacture or sell products.
• Workaround: Partner with print-on-demand or local vendors.

6. Alumni & Community Engagement

Feature: Alumni Engagement Strategies

• Capability: ✅ Fully Supported
• What It Does:
  Provides strategies to engage alumni in fundraising efforts.
• How to Use:
  1. Request alumni engagement ideas.
  2. Implement outreach strategies.
• Example Prompt:
  "How can we involve our band alumni in our next fundraising campaign?"
• Limitations:
  Cannot contact alumni directly.
• Workaround: Use provided strategies for outreach.

7. Additional/Advanced Support

Feature: Donor Acknowledgment & Thank-You Notes

• Capability: ✅ Fully Supported
• What It Does:
  Drafts personalized thank-you messages for donors.
• How to Use:
  1. Provide donor details.
  2. Request thank-you drafts.
  3. Send messages to donors.
• Example Prompt:
  "Can you help me write thank-you notes for our major donors after the fundraiser?"
• Limitations:
  Cannot send messages.
• Workaround: Use drafts for personalized outreach.

Feature: Post-Fundraiser Analysis & Reporting

• • Capability: ✅ Fully Supported
  • What It Does:
    Analyzes fundraiser performance and provides reports.
  • How to Use:
    1. Upload event data.
    2. Request performance analysis.
    3. Review the report.
  • Example Prompt:
    "We hosted a talent show fundraiser. Can you help us analyze the results and suggest improvements?"
  • Limitations:
    Cannot track data automatically.
  • Workaround: Upload data for analysis.

Quick Reference Summary – Fundraising Coordinator GPT

Feature                                                   Capability                       User Action Needed

The prompts below are designed to help music educators and band directors unlock the full potential of this tool by addressing common classroom needs, from creating engaging lessons to managing rehearsals effectively. Each prompt targets specific areas of music education, offering a starting point for generating creative and practical content. Use these to get started and feel free to experiment by adding more specific details, such as skill levels, student needs, or ensemble types, to refine the output further. Practicing with variations will help you discover even more tailored solutions to enhance your teaching experience!

Additional Prompts – Fundraising Support

Fundraising Idea Development
"Can you provide 10 creative fundraising ideas tailored for a high school marching band in a suburban community, aiming to raise $15,000 for new uniforms?"

Event Planning Assistance
"Help me plan a benefit concert fundraiser for our band, including a step-by-step guide, a proposed budget, and marketing strategies."

Sponsorship Proposal Drafting
"Can you draft a sponsorship proposal letter for local businesses to support our marching band's upcoming competition trip?"

Digital Fundraising Campaigns
"What steps should we take to set up a successful online crowdfunding campaign for our band, and what are some effective promotion ideas?"

Volunteer Coordination
"How can I organize and manage volunteers effectively for a multi-event band fundraising season? Include tips for assigning roles and maintaining communication."

Donor Engagement Strategies
"What are some creative ways to thank donors and keep them engaged with our band’s fundraising efforts throughout the year?"

Merchandising for Fundraising
"Can you suggest unique merchandise ideas for our band to sell online, along with strategies to market them effectively?"

Hybrid Fundraising Events
"Help me design a hybrid event that combines a car wash fundraiser with a merchandise sale. Include logistics, volunteer roles, and promotional ideas."

Grant Writing Support
"Can you help me draft a grant proposal to secure funding for our band’s travel expenses to a national competition?"

Post-Fundraiser Analysis
"What steps should I take to evaluate the success of our band’s recent fundraiser, and how can we document lessons learned for future planning?"

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