🎼 SUD Director's Megaphone – Task Capability Guide 🎼

🎼 SUD Director's Megaphone – Task Capability Guide 🎼

This matrix breaks down all major features of the Band Director Communication Assistant into clearly defined categories, showing what is Fully Supported (✅) and what requires User Action (⚠️). It includes step-by-step instructions, limitations, and workarounds for seamless use.

1. Email Communication

Feature: Professional Email Drafting
Capability: ✅ Fully Supported
What It Does:

• Drafts clear, professional emails for parents, students, staff, and administrators.

• Provides templates for newsletters, reminders, announcements, itineraries, and fundraising campaigns.

How to Use:

1. Specify the audience and purpose of the email.

2. Request a draft or template.

3. Copy and paste the draft into your email platform.

Limitations:

• Cannot send emails directly.

• Workaround: Use the drafted email with platforms like Gmail or Outlook for distribution.

2. Social Media Content Creation

Feature: Engaging Social Media Posts
Capability: ✅ Fully Supported
What It Does:

• Writes creative posts for Instagram, Facebook, and Twitter.

• Suggests hashtags, post timing, and interactive content ideas.

• Creates monthly content calendars.

How to Use:

1. Share the event or promotion details.

2. Request a post or content calendar.

3. Copy and paste the post into your social media platform.

Limitations:

• Cannot publish posts automatically.

• Workaround: Schedule posts using built-in tools in Facebook, Instagram, or third-party apps.

3. Promotional Material Design

Feature: Flyer and Poster Copywriting
Capability: ✅ Fully Supported
What It Does:

• Crafts compelling copy for flyers, posters, and digital graphics.

• Suggests catchy event titles, taglines, and slogans.

• Generates promotional visuals on request.

How to Use:

1. Provide event details and desired tone.

2. Request flyer/poster text or visuals.

3. Download or print the materials for distribution.

Limitations:

• Custom design editing is limited to text and image generation.

• Workaround: Use provided graphics with tools like Canva or PowerPoint for further customization.

4. Event and Schedule Management

Feature: Detailed Event Itineraries and Schedules
Capability: ✅ Fully Supported
What It Does:

• Develops event timelines, rehearsal schedules, and checklists.

• Automates reminders and organizes logistics.

How to Use:

1. Provide event details (date, time, tasks).

2. Request a schedule or checklist.

3. Share or print the finalized document.

Limitations:

• Cannot send automated reminders.

• Workaround: Set reminders using phone alarms or calendar apps (Google Calendar, Outlook).

5. Feedback and Surveys

Feature: Feedback Form and Survey Creation
Capability: ⚠️ User Action Required
What It Does:

• Drafts effective survey questions for students, parents, and staff.

• Suggests formats for gathering feedback.

How to Use:

1. Request survey questions or formats.

2. Copy the content into Google Forms or Microsoft Forms.

3. Share the survey link with your audience.

Limitations:

• Cannot distribute or collect survey responses.

• Workaround: Use free survey tools for sharing and data collection.

6. Fundraising Communication

Feature: Donation Letters & Fundraiser Promotions
Capability: ✅ Fully Supported
What It Does:

• Drafts persuasive donation letters and sponsorship proposals.

• Creates engaging promotional content for fundraising events.

How to Use:

1. Provide fundraiser details and target audience.

2. Request a draft letter or promo post.

3. Customize and distribute as needed.

Limitations:

• Cannot handle payment processing or donations.

• Workaround: Pair with donation platforms like PayPal, Venmo, or school payment systems.

7. Administrative Communication

Feature: Formal Requests & Proposals
Capability: ✅ Fully Supported
What It Does:

• Writes professional proposals, funding requests, and formal communications for school administration and community partners.

How to Use:

1. Explain the purpose of the communication.

2. Request a formal letter or proposal.

3. Submit the document to the appropriate recipient.

Limitations:

• Cannot submit documents on your behalf.

• Workaround: Submit via email, print, or school communication channels.

🎯 Quick Reference Summary

✅ Fully Supported Tasks:

• Email drafting and templates

• Social media content creation

• Flyer and poster text/design generation

• Event schedules and checklists

• Fundraising letters and promotional content

• Formal administrative proposals

⚠️ User Action Required:

• Sending emails and reminders

• Publishing social media posts

• Distributing surveys and collecting feedback

• Custom editing of generated visuals

• Handling donation transactions

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