TIME. To ensure your students' experience is top notch, manage your ensemble's planning and production schedule with your Goals in Mind.
REGISTER FOR INDOOR SHOWS EARLY, This helps you set production goals and sometimes wins you better performance time slots. OCTOBER/NOVEMBER is a great time to be registering.
ORDER OR COMPLETE YOUR MUSIC EARLYtoallow more time to produce and clean music, and more time to craft the visual package.
BUSES, TRUCKS, AND DRIVERS ARE ALL IN HIGH DEMAND,Plan and Book your transportation as early as possible. Truly as early as right now would be a good time to be making arrangements and checking with possible backups in case of any unforeseen circumstance that could affect your primary transportation sources.
CUSTOM MUSIC writing should happen between SEPTEMBER and DECEMBER.
PRE-WRITTEN SHOWS are great for affordability and saving time. Finalize your show selection between OCTOBER and DECEMBER.
Start music learning by MID NOVEMBER to EARLY DECEMBER.
PLANNING YOUR VISUAL PROGRAM should happen between SEPTEMBER and DECEMBER.
DRILL AND STAGING should be taught and produced in DECEMBER through FEBRUARY.
CHOREOGRAPHY AND VISUAL LAYERS BEYOND DRILL? YES! Plan to hire a choreographer or dedicate some of your staff and time to help fill in visual layers and body movement. This is the most undervalued part of most productions, but it helps bring the MOST EFFECT. It is wise to invest in this.
SET "NEED BY" DATES AND WORK BACKWARDS. Communicate your "Need By Date" right away with the companies you are working with on your production. Plan toleave extra timefor fitting uniforms to perfection once you receive them.
SIZING AND MEASURING STUDENTS should happen between OCTOBER and Mid-DECEMBER.
CUSTOM UNIFORM DESIGN should be completed between SEPTEMBER and Mid-DECEMBER.
PRE-DESIGNED UNIFORMS can help save money and time. Choose and order your uniforms between OCTOBER and Mid-DECEMBER.
UNIFORM PRODUCTION FOR MOST COMPANIES TAKES 6-12 WEEKS. It varies from company to company, so find out what their production timeframe is before starting the design process.
ORDER EXTRA UNIFORMS. Things Happen. New students inevitably want to join later into your season. Items get lost or damaged. A student hits a growth spurt and would like a bigger uniform.
SET YOUR "NEED BY" DATES AND WORK BACKWARDS. Communicate your "Need By Date" right away with the companies you are working with on your production.
CUSTOM FLAGS and PROPS should be designed and finalized between OCTOBER and DECEMBER.
PRE-DESIGNED FLAGS and PROPS can help save money and time. Finalize choices and get orders placed by NOVEMBER or DECEMBER.
FLOOR, PROP and FLAG ORDERS FROM MOST COMPANIES CAN TAKE 2-5 WEEKS. Find out what the production timeframe is before starting the design process. Consider how it will affect your production process.
PAY ATTENTION TO YOUR SCHOOL HOLIDAY SCHEDULE and plan accordingly for delivery of your floor. Make sure a delivery truck doesn't show up to your school with a floor when your closed for Winter Break. Communicate this schedule to the companies you work with.
ORDER EXTRA FLAGS. Things Happen. A flag gets lost or damaged. New students inevitably want to join later into your season.
SET THE DATE YOU WANT TO COMPLETE YOUR ENTIRE PRODUCTION, with consideration of the amount of time it will take to clean and produce. Work backwards from that date with benchmark goals along the way.
PUT THESE GOALS IN A SEASON CALENDAR so the entire staff can see it. Everyone can use it to plan ahead, know what to expect, and work together to reach each goal!